More Suppliers, More Risk? Not If You Do This

Transporting propane safely is already a serious responsibility. Still, when working with multiple suppliers, the risks and details can multiply quickly. Suppliers may follow different safety steps, have different delivery schedules, or even load your transport vehicles differently. That means you need a transparent system to ensure propane moves safely from point A to point B – no matter who you’re buying from.

When propane comes from multiple sources, keeping everything in line is more than just good practice; it’s a must for protecting your drivers, customers, and company.

Standardize Safety Expectations Across Suppliers
Even if your propane comes from several companies, your safety rules should never change. You need to make sure each supplier knows and follows your expectations. This includes loading procedures, paperwork requirements, inspection checks, and communication methods.

Creating a written set of safety guidelines and sharing it with each supplier helps everyone stay on the same page. It also sets the tone that your company is serious about safety, no matter who’s involved. Ask your suppliers how they handle loading and documentation, and work together to close any gaps in safety or communication.

Verify Driver and Vehicle Requirements Before Each Load
If you’re using your drivers, you already have strong safety rules. But what if a supplier sends a third-party truck or contract driver to make the delivery? Knowing who’s behind the wheel and what equipment they use is essential.

Ensure all drivers – yours or theirs – have proper training, certifications, and expertise about propane transport. Trucks should meet federal and state safety codes, have visible markings, and be well-maintained. This keeps the risk low and helps prevent delays, violations, or worse – accidents on the road.

Use a Clear Scheduling System to Avoid Delays and Mix-ups
Deliveries from multiple propane suppliers can lead to traffic jams at your site if not appropriately handled. Trucks may show up simultaneously, or the wrong load may be delivered. A solid scheduling system helps you avoid these problems.

Use a shared calendar or delivery tracking system to plan who arrives when and what they bring. You don’t need fancy tools but rather a reliable way to manage timing and keep records. Good scheduling makes your team more organized and helps every delivery go smoother.

Double Check Paperwork and Load Details Before Unloading
When you receive propane from different suppliers, the paperwork can look different. Some may include specific safety warnings, while others don’t. That’s why checking each delivery carefully before allowing it to unload is essential.

Review the bill of lading, safety data sheet, and load quantity. Ensure the paperwork matches what was ordered and what’s on the truck. Checking for missing or incorrect information can prevent mistakes that lead to safety risks or problems with your inventory later.

Keep Open Communication With All Partners
You’re not just buying propane; you’re working with people. The better your relationship with your suppliers, the easier it is to solve problems quickly. Don’t wait to speak up about a missed delivery or a near-miss accident.

Check-in with suppliers regularly. Discuss what’s working and what needs improvement. If something unsafe happens, speak up immediately and work to ensure that it doesn’t happen again. Treating suppliers as safety partners helps everyone stay alert and focused on doing things the right way.

Why This Matters for the Long Haul
Keeping your propane transport safe while juggling multiple suppliers is a big task. Still, it’s also one that shows you’re a dependable company. You’ll protect your drivers and customers, stay in good standing with inspectors, and avoid costly mistakes that could damage your brand.

Smart Transport Builds a Stronger Reputation
When you take charge of safety – even when other companies are involved – you build a propane business that people can count on. Your customers will trust that you’re on top of every delivery, and your suppliers will respect your precise expectations. With the right systems and habits, you’ll keep things running smoothly no matter how many suppliers you work with.